Free Tools
Annual DOT Compliance Calendar Generator
Enter your USDOT number, drivers and trucks and we'll build a month-by-month calendar of every recurring compliance deadline that applies to your operation, printable, and yours to keep.
100% free · no signup · nothing to install
January
- IFTA return due, Q4 (Oct–Dec)Fuel taxDue the last day of the month following the quarter, even if you owe nothing. Zero-mile quarters still require a return.
- Annual Clearinghouse limited queriesDrug & alcoholRun a limited query on every CDL driver at least once every 12 months, with a signed general consent on file.
- Annual MVR review & certificate of violationsDriver filesPull an MVR for each driver, document the annual review (391.25) and collect the driver's certificate of violations.
February
- Drug & alcohol program annual summaryDrug & alcoholReview MIS data, confirm your consortium rates matched FMCSA minimums, and keep the records for five years.
March
- Random drug & alcohol selection, Q1Drug & alcoholPull and test your quarterly random selection from a pool of 2 CDL drivers. Selections must be spread reasonably through the year, not bunched in December.
- Annual DOT vehicle inspectionsInspectionsEvery power unit and trailer needs a documented annual inspection (396.17). Stagger 2 units so the whole fleet isn't down at once.
April
- IFTA return due, Q1 (Jan–Mar)Fuel taxDue the last day of the month following the quarter, even if you owe nothing. Zero-mile quarters still require a return.
May
- CVSA International RoadcheckInspectionsThree-day nationwide inspection blitz, usually mid-May. Have every truck inspection-ready the week before.
June
- Random drug & alcohol selection, Q2Drug & alcoholPull and test your quarterly random selection from a pool of 2 CDL drivers. Selections must be spread reasonably through the year, not bunched in December.
July
- IFTA return due, Q2 (Apr–Jun)Fuel taxDue the last day of the month following the quarter, even if you owe nothing. Zero-mile quarters still require a return.
- Form 2290 Heavy Vehicle Use TaxIRSFiled each July for the tax period beginning July 1, due August 31. You need the stamped Schedule 1 to renew 2 plates.
September
- Random drug & alcohol selection, Q3Drug & alcoholPull and test your quarterly random selection from a pool of 2 CDL drivers. Selections must be spread reasonably through the year, not bunched in December.
October
- IFTA return due, Q3 (Jul–Sep)Fuel taxDue the last day of the month following the quarter, even if you owe nothing. Zero-mile quarters still require a return.
- UCR registration opensUCRRegistration for the following calendar year opens around October 1 and must be paid before December 31.
December
- UCR payment deadlineUCRUnpaid UCR is an out-of-service item in participating states.
- IRP apportioned plate renewalIRPMost base states renew on a December 31 cycle. Start 60 days out, mileage schedules and the 2290 Schedule 1 both have to be right.
- Random drug & alcohol selection, Q4Drug & alcoholPull and test your quarterly random selection from a pool of 2 CDL drivers. Selections must be spread reasonably through the year, not bunched in December.
Dates reflect standard federal cycles. State registration renewals, IRP base-state deadlines and insurance anniversaries vary, add yours to the printed copy.
The calendar is free. Never missing anything on it is the job.
Our clients don't track this list, we do. MCS-150, IFTA quarters, 2290, UCR, IRP renewals, random selections, Clearinghouse queries and annual MVR reviews, all filed on schedule with proof in your file.
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