Free Tools
DQ File Checklist Builder
Pick your driver type and get the exact list of documents 49 CFR Part 391 requires in that driver's qualification file — printable and downloadable.
100% free · no signup · nothing to install
Driver type
Application & background
- Driver's employment application (49 CFR 391.21) — 3 years of employment history
- Inquiry to previous employers, past 3 years (391.23) — request within 30 days of hire
- Safety performance history investigation responses (or documented good-faith attempts)
- Annual driver's certificate of violations (391.27)
- Annual review of driving record by the motor carrier (391.25)
Licensing & driving record
- Copy of current CDL, correct class and endorsements
- Motor vehicle record (MVR) from every state of licensure, pulled at hire
- MVR pulled annually thereafter
Medical
- Medical examiner's certificate from a certified examiner on the National Registry
- Copy of the medical examiner's certificate retained for 3 years
- MEC verified against the CDLIS record (self-certification on file)
Drug & alcohol
- Pre-employment controlled substances test result — negative before first dispatch
- FMCSA Clearinghouse pre-employment full query with driver consent
- Clearinghouse limited query run annually
- Previous-employer drug and alcohol records request (40.25)
- Enrollment documented in a random testing pool / consortium
New hire — first 30 days
- Entry-Level Driver Training (ELDT) verification in the Training Provider Registry, if applicable
- Road test certificate or accepted CDL in lieu of road test (391.31 / 391.33)
- Signed receipt for company safety policies and HOS/ELD instructions
Incomplete DQ files are the #1 audit finding.
We audit your existing driver files, tell you exactly what's missing, and keep new hires compliant from day one so an auditor never finds a hole.
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