Free Tools
DQ File Checklist Builder
Pick your driver type and get the exact list of documents 49 CFR Part 391 requires in that driver's qualification file, printable and downloadable.
100% free · no signup · nothing to install
Driver type
Application & background
- Driver's employment application (49 CFR 391.21), 3 years of employment history
- Inquiry to previous employers, past 3 years (391.23), request within 30 days of hire
- Safety performance history investigation responses (or documented good-faith attempts)
- Annual driver's certificate of violations (391.27)
- Annual review of driving record by the motor carrier (391.25)
Licensing & driving record
- Copy of current CDL, correct class and endorsements
- Motor vehicle record (MVR) from every state of licensure, pulled at hire
- MVR pulled annually thereafter
Medical
- Medical examiner's certificate from a certified examiner on the National Registry
- Copy of the medical examiner's certificate retained for 3 years
- MEC verified against the CDLIS record (self-certification on file)
Drug & alcohol
- Pre-employment controlled substances test result, negative before first dispatch
- FMCSA Clearinghouse pre-employment full query with driver consent
- Clearinghouse limited query run annually
- Previous-employer drug and alcohol records request (40.25)
- Enrollment documented in a random testing pool / consortium
New hire, first 30 days
- Entry-Level Driver Training (ELDT) verification in the Training Provider Registry, if applicable
- Road test certificate or accepted CDL in lieu of road test (391.31 / 391.33)
- Signed receipt for company safety policies and HOS/ELD instructions
Incomplete DQ files are the #1 audit finding.
We audit your existing driver files, tell you exactly what's missing, and keep new hires compliant from day one so an auditor never finds a hole.
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